If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. Police/crime report (a crime number on its own isnotacceptable). endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream At this point it is too late. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. From a casual class to captaining a competitive club, live an active lifestyle with us. These include: If you think you fall into the first bracket of situations, you should escalate your application. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. This step-by-step guide will clarify how to do that. 535 0 obj <>stream EMC EMC Make sure that the date you have requested is allowed under the claim type you are submitting. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. EMC A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. Non-IOE students should refer to their own faculties for EC advice. If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. how to apply for extenuating circumstances ucl. Any claims submitted after the assessment has started must be accompanied by evidence. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. Read the Extenuating Circumstances regulations before completing this form.2. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. Appendices should be kept to a minimum and should not be used to get round the word limit. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. and must cover the full period for which you are requesting mitigation. SeeSection 1.5: Providing Supporting Evidence. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. If you can find evidence, its a good idea to apply for conventional ECs. While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment. If the student has a two-week EC extension approved the new deadline will be 22/5/23. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream Work will not be accepted by email. Etymology They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. '!g^ In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. This may affect the type of mitigation that is available to you. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Well keep you active in a way that works for you. student has deadline of 14/5/23 for module X and 26/5/23 for module Y. /Tx BMC You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. PREPARE. wide range of UCL support services are available for you, too. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. Check if your circumstance meets the grounds for EC. After that, it is your work, and we normally see it only in our capacity as examiners. EMC Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. Further information about the support available to you can be found on our Help and Advice pages. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. University is a big, exciting place. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. We provide opportunities for 300 staff and have an annual turnover of more . UCL is yours, soshape it. Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. 'Extenuating Circumstances' are events that are . - Rescind clause 4.5.2 of the UCL SU Clubs and Society Regulations to allow RUMS clubs and societies to apply for re-affiliation if disaffiliated. If you had a SoRA extension, please state the date after the SoRA extension was granted. %PDF-1.6 % This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. You will usually find this in your Handbook, or ask yourDepartmentalTutor. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Ifyou are still unhappy after the review, you. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. This year, students will be allowed to self-certify (apply without formal proof) for an EC . You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. If you have not been able to submit your work because of a technical problem, you must complete an AssessmentUCL Query Form. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ However, you have the right to appeal your results via the. Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. This is synonymous with "mitigating," or "exceptional" circumstances. If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. You must submit your late evidence no more than four weeks after submitting your EC application. What qualifies for extenuating circumstances? This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. You should receive a response withinone week of submitting the request for review. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. If you self-certify then you should hear 1-2 working days. You can self-certify for ECs within certain conditions. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. You must submit your evidence within FOUR WEEKS of submitting your EC. To contact the IOE EC team, please email ioe-ec@ucl.ac.ukFor further information visit the UCL Academic Manual. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). If you submit your essays online, chances are your extenuating circumstances form will also be online. Make sure that you know what you need to submit and the deadline for submitting claims. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. You can find information about the Extenuating Circumstances procedure in your student handbook. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ What are extenuating circumstances for financial aid? Read about our Research Excellence Framework submissions and results. endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream Work will not be accepted by email. Is the claim supported by appropriate evidence? syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. You can still submit an EC as long as its before your formal results are published at the exam board. Figures captions and table titles. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. Take a look in your student handbook to find the extenuating circumstance procedure. Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. Short-term support for illness, bereavement or other unexpected emergencies. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. If you have a Summary of Reasonable Adjustments in place (SORA) you should not be applying for extensions based on extenuating circumstances unless something new has come up. If you had previous extensions for the same assessment, state the most recent deadline. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication HA those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. Section 2.9: If you miss the deadline for EC claims. Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). Please avoid sending photographs that you think illustrate your condition. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Note that you can only self-certify if you submit your claim before the assignment deadline. They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. endstream endobj 448 0 obj <>stream If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. /Tx BMC UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. On the application form you will be asked to state your deadline this should be the most recent deadline. If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment.

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